Marpole Business Association Annual General Meeting

Thursday, September 22nd, 2011

SEP 2011 — Notice is hereby given that the Annual General Meeting of the Marpole Business Association (BIA) will be held at 6:30 PM on Thursday, September 22nd, 2011 at the Coast Airport Hotel (Marine Drive and
Oak St.), for the following purposes:

• to review the activities of the Association
  including upcoming plans;
• to appoint an auditor for the coming year;
• to receive and adopt the 2012-2013 plan and
  budget;
• to review the renewal plan for 2012-2019;
• to elect a board of directors; and
• to transact such further and other business
  as may properly come before the Meeting &
  any adjournment or adjournments thereof.

Voting Requirements: To be eligible to vote at
the Annual General Meeting, you must own or lease
property within the Marpole BIA boundaries or be
representing the aforementioned.

You must also complete and return the Membership Registration Form before Thursday, September 15th, 2011.

You or your representative must attend the meeting in
order to vote.

This page includes the following AGM information:

• Agenda
• Draft 2012 — 2013 Budget
• Audited Financial Statement Information 2010 — 2011
• Board of Director Nominees
• Member Registration Form

The AGM will consist of a short meeting, and will be
accompanied by dinner and refreshments.

The AGM is an excellent opportunity to meet your fellow
members and learn more about the many exciting things happening in the Marpole business community.

Please RSVP your attendance by faxing in your
registration form to 604-677-2750 by Thursday, September 15th, 2011, and/or by calling Claudia Laroye @ 604-418-8232, or via email to marpolebia@marpoleonline.com.

We look forward to seeing you.

Agenda

1. Introductions
2. Commencement of Meeting
3. Dispense with the reading of the Minutes
4. Approval of the Minutes from the last AGM
5. President's Report — BIA Renewal Presentation
6. Treasurer's Report
7. Presentation of the Draft 2012-2013 Budget
8. Appointment of the Auditor
9. Election of Directors
10. Closing Remarks
11. Adjournment of Business Portion
12. Reception & Refreshments

Board Nominees

The following directors have agreed to stand for an additional one-year term.

• Michael Tee — RHV Tee & Son (604-263-2791)
• Ragnar Bertelsen — Ragnar Jewellers (604-261-0513)
• Rosa Ng — TD Canada Trust Bank (604-257-7838)
• Susanne Hankin — Hardal Management (604-269-0030)
• Nicki-Lea Keenlyside — Delmar Dining Services (604-727-3581)
• Christine Girodat — Royal Bank (604-665-0505)
• Lee Jensen — Armadillo Women's Clothing (604-261-0840)
• Gabriella Bognar — VanCity Savings (604-877-7144)
• Scarlett Pan — Edward Jones Investments (604-738-1272)
• Dr. Gianni Pisanu — Granville Centre for Dental Wellness (604-261-8164)

* Nominations for the Board of Directors are open and will be accepted until Thursday, September 22nd, 2011.

Draft 2012-2013 Budget

Category	Yearly Total
Expenses	$161,000.00
Fixed Expenses	$3,300.00
Insurance	$1,800.00
Telephone	$1,500.00
Flexible Expenses	$157,700.00
AGM & Board Costs	$1,500.00
Christmas Lighting	$1,000.00
Power	$1,000.00
Christmas Lighting - Other	$0.00
Communications	$4,200.00
Business Directory	$0.00
Newsletter	$3,000.00
Retail Market Study	$0.00
VEDC Report Updates	$0.00
Web Site	$1,200.00
Communications - Other	$0.00
Community Relations	$500.00
Memberships	$250.00
Community Relations - Other	$250.00
Conference	$1,000.00
Contingency	$100.00
Contract Employment	$44,000.00
Fair Tax Coalition	$1,500.00
HST	$4,000.00
Legal & Auditor Services	$4,000.00
Mileage	$800.00
Miscellaneous	$1,000.00
Office Supplies	$1,000.00
Promotions	$23,000.00
Public Art	$5,000.00
Service Charges	$0.00
Storage	$1,100.00
Street Beautification	$64,000.00
Banner Installation	$8,000.00
Boulevard-Side Street Maintenance	$8,000.00
Clean Up Program	$11,000.00
Flower Pot Program	$27,000.00
Street Banners	$10,000.00
Street Beautification - Other	$0.00
Street Furniture	$0.00
Income	$161,000.00
Funding	$157,500.00
HST Rebate	$3,000.00
Interest Earned	$500.00
Misc In	$0.00
Total Budget Income:	$161,000.00
Total Budget Expenses:	$161,000.00
Difference:	$0.00

The proposed Marpole Business Association Draft Budget levy for 2012-2013 totals $157,500. This draft budget permits a modest increase in the MBA's funding level to allow for future projects and programming needs. The MBA has not increased its budget for the past four years. Fiscal management of MBA funds by the Board of Directors has been prudent and accountable to the membership at the Annual General Meetings. Member priorities, as evidenced in the 2011 Member Survey and in the 2010 Long-Range Strategic Plan, have demonstrated a need for continued maintenance of existing projects, and a desire to explore new programming options. The future success and effectiveness of the MBA in serving its members' interests is dependent upon moderate budgetary growth. Over the course of the proposed renewal mandate of seven years - from 2012-2019 - the MBA seeks to
achieve a funding cap of $1,500,000.

Archived AGM Information

MBA Board of Directors

OCT 2010 — The new 2010-2011 Board of Directors was elected at the September 29th MBA Annual General Meeting. Please feel free to contact any of them should you have any questions or concerns about the Association and its activities.

• President
  Michael Tee RHV Tee & Son
  604-263-2791
• Vice-President
  Ragnar Bertelsen Ragnar Jewellers
  604-261-0513
• Treasurer
  Lee Jensen Armadillo Clothing
  604-261-0840
• Secretary
  Susanne Hankin
  Hardal Management
  604-269-0030
• Director
  Rosa Ng TD Canada Trust
  604-257-7838
• Director
  Gianni Pisanu
  Granville Centre for Dental Wellness
  604-261-8164
• Director
  Nicki-Lea Keenlyside Delmar Dining Services
  604-727-3581
• Director
  Gabriella Bognar VanCity Savings
  604-877-7144
• Director
  Scarlett Pan Edward Jones
  604-738-1272
• Director
  Megan Williams Royal Bank
  604-665-0500
• Director
  Delmar Dunham First National Technologies
  604-269-0037

SEP 2009 — The Marpole Business Association will host its Annual General Meeting on Thursday, September 22nd, 2011 at 6:30 PM at the Coast Vancouver Airport Hotel, located at Oak Street and SW Marine Drive.

This is a fantastic opportunity to enjoy dinner and an evening out, to meet your fellow business colleagues, and learn more about the activities of the Marpole Business Association.

Watch for your AGM information package, dropped off or mailed to you in August 2009 or updates here.

The AGM will consist of a short meeting, and will be accompanied by dinner and refreshments.

We are pleased to confirm that our Guest Speaker will be Dr. Moira Stilwell, MLA Vancouver-Langara.

Dr. Stilwell was elected during the May Provincial election, and has been appointed Minister of Advanced Education and Labour Market Development.

The AGM is an excellent opportunity to meet your fellow members and learn more about the many exciting things happening in the Marpole business community.

Please RSVP your attendance by faxing in your registration form to 604-677-2750 by Thursday, September 22nd, 2011, and/or by calling Claudia Laroye @ 604-418-8232, or via email to marpolebia@marpoleonline.com.

Marpole BIA updates Association Bylaws

In the Annual General Meeting information package, you will find a copy of the Notice of Special Resolution to rescind and replace the existing Association bylaws.

This resolution will be debated and voted on at the AGM on Wednesday, September 23rd at 6:30 PM at the Coast Airport Hotel (SW Marine Dr. and Oak St.).

The changes to the existing bylaws include some small administrative updates, as well as the
addition of a new bylaw section permitting proxy voting at future Annual General Meetings.

We encourage you to read the enclosed Notice and contact us should you have any questions
or concerns about the draft revised bylaws or anything else in this AGM package.

You can reach MBA President Michael Tee at 604-263-2791 or MBA Executive Director
Claudia Laroye at 604-418-8232.

We look forward to seeing you.

About the MBA AGM

The Marpole Business Association's Annual General Meeting brings members together to meet and chat with fellow business people, take in the short meeting, and listen to the guest speaker's presentation.

Draft Budget for 2010-2011:

The Board of Directors is pleased to report that it has maintained the 2010-2011 member levy funding rate at the 2009-2010 budget level of $150,000.

For the second consecutive year, there has been no increase in the member levy funding rate.
The Board of Directors has worked very hard to ensure that the Association is accountable for all monies spent on behalf of members, for specific programs and projects focused on ensuring the improved economic development of our members.

Category	Yearly Total
Expenses	$153,000.00
Fixed Expenses	$3,000.00
Insurance	$1,500.00
Telephone	$1,500.00
Flexible Expenses	$150,000.00
AGM & Board Costs	$1,500.00
Christmas Lighting	$1,000.00
Power	$1,000.00
Christmas Lighting - Other	$0.00
Communications	$6,200.00
Business Directory	$2,000.00
Newsletter	$3,000.00
Retail Market Study	$0.00
VEDC Report Updates	$0.00
Web Site	$1,200.00
Communications - Other	$0.00
Community Relations	$500.00
Memberships	$250.00
Community Relations - Other	$250.00
Conference	$2,000.00
Contingency	$1,200.00
Contract Employment	$40,000.00
Fair Tax Coalition	$1,500.00
GST	$4,000.00
Legal & Auditor Services	$3,000.00
Mileage	$1,000.00
Miscellaneous	$1,000.00
Office Supplies	$1,000.00
Promotions	$23,000.00
Service Charges	$0.00
Storage	$1,100.00
Street Beautification	$62,000.00
Banner Installation	$8,000.00
Boulevard-Side Street Maintenance	$9,000.00
Clean Up Program	$10,000.00
Flower Pot Program	$25,000.00
Street Banners	$10,000.00
Street Beautification - Other	$0.00
Street Furniture	$0.00
Income	$153,000.00
Funding	$150,000.00
GST Rebate	$2,500.00
Interest Earned	$500.00
Misc In	$0.00
Total Budget Income:	$153,000.00
Total Budget Expenses:	$153,000.00
Difference:	$0.00

Archived AGM Information:

2006-2007 projects and programs included:

• Member Programs & Benefits - Web site – www.marpoleonline.com; Quarterly "marpole update" newsletter; Street Beat commercial vacancy listing; BizMap commercial district profile.
• Member Advocacy - Membership in Fair Tax Coalition – resulting in 2% shift to residential for new fiscal year; Pedestrian & Crosswalk study – in partnership with the City of Vancouver.
• Street Beautification - 63rd Avenue Gateway Beautification Project; Side street landscaping program; 70th Avenue median beautification partnership with City; Christmas Lights; Decorative Flower Pot program; Seasonal banner program; Coast Foundation clean-up crews; Graffiti Inventory; Sidewalk pressure-washing.
• Events - Great Marpole Trick-or-Treat Halloween event; Christmas in Marpole event
  – Santa Stroll, Caroling, Walk with Mary & Joseph; Chinese New Year poster greeting; April Rainy Day Sale; Marpole Summerfest.
• Community & Big Picture Stuff - Marpole Official Community Plan meetings; Eburne Lands Issue – Fraser River walkway development; VEDC Study of Marpole – Small Business BC – BizMap program for community & commercial district; Input on Marpole West Traffic Plan; Coordination with Marpole Community Policing Committee and Liaison Officer.