Marpole Business Association Annual General Meeting

Wednesday, September 23rd, 2009

SEP 2009 — The Marpole Business Association will host its Annual General Meeting on Wednesday, September 23rd, 2009 at 6:30 PM at the Coast Vancouver Airport Hotel, located at Oak Street and SW Marine Drive.

This is a fantastic opportunity to enjoy dinner and an evening out, to meet your fellow business colleagues, and learn more about the activities of the Marpole Business Association.

Watch for your AGM information package, dropped off or mailed to you in August 2009 or updates here.

The AGM will consist of a short meeting, and will be
accompanied by dinner and refreshments.

We are pleased to confirm that our Guest Speaker will be Dr. Moira Stilwell, MLA Vancouver-Langara.

Dr. Stilwell was elected during the May Provincial election, and has been appointed Minister of Advanced Education and Labour Market Development.

The AGM is an excellent opportunity to meet your fellow members and learn more about the many exciting things happening in the Marpole business community.

Please RSVP your attendance by faxing in your registration form to 604-677-2750 by Wednesday, September 23rd, 2009, and/or by calling Claudia Laroye @ 604-418-8232, or via email to marpolebia@marpoleonline.com.

Marpole BIA updates Association Bylaws

In the Annual General Meeting information package, you will find a copy of the Notice of Special Resolution to rescind and replace the existing Association bylaws.

This resolution will be debated and voted on at the AGM on Wednesday, September 23rd at 6:30 PM at the Coast Airport Hotel (SW Marine Dr. and Oak St.).

The changes to the existing bylaws include some small administrative updates, as well as the
addition of a new bylaw section permitting proxy voting at future Annual General Meetings.

We encourage you to read the enclosed Notice and contact us should you have any questions
or concerns about the draft revised bylaws or anything else in this AGM package.

You can reach MBA President Michael Tee at 604-263-2791 or MBA Executive Director
Claudia Laroye at 604-418-8232.

We look forward to seeing you.

About the MBA AGM

The Marpole Business Association's Annual General Meeting brings members together to meet and chat with fellow business people, take in the short meeting, and listen to the guest speaker's presentation.

The Marpole Business Association's Annual General Meeting is held for the following purposes:

• to review the activities of the Association including upcoming plans;
• to appoint an auditor for the coming year;
• to receive and adopt the plan and budget for the next year;
• to elect a board of directors;
• to approve the revision of MBA Bylaws; and
• to transact such further and other business as may properly come before the meeting and any adjournment or adjournments thereof.

Voting Requirements:

To be eligible to vote at the Annual General Meeting, you must own or lease property within the Marpole BIA boundaries or be representing the aforementioned.

You must also complete and return the Membership Registration Form on or before the deadline ( Wednesday, September 23rd, 2009).

You or your representative must attend the meeting in order to vote.

Agenda:

1. Introduction
2. Commencement of Meeting
3. Dispense with the reading of the Minutes
4. Approval of the Minutes from the last AGM
5. President’s Report
6. Treasurer’s Report
7. Presentation of the Draft 2010-2011 Budget
8. Appointment of the Auditor
9. Election of Directors
10. Approval of Revised Bylaws
11. Closing Remarks
12. Adjournment of Business Portion
13. Guest Speaker - Dr. Moira Stilwell, MLA Vancouver-Langara

Board Nominees:

The following directors have agreed to stand for an additional one-year term. Please feel free to contact any of them should you have any questions or concerns about the Association and its activities.

• Michael Tee — RHV Tee & Son (604-263-2791)
• Ragnar Bertelsen — Ragnar Jewellers (604-261-0513)
• Rosa Ng — TD Canada Trust Bank (604-257-7838)
• Susanne Hankin — Hardal Management (604-269-0030)
• Nicki-Lea Keenlyside — Delmar Dining Services (604-727-3581)
• Dr. Patrick Lum — Granville Centre for Dental Wellness (604-261-8164)
• Megan Williams — Royal Bank (604-665-0505)
• Lee Jensen — Armadillo Women’s Clothing (604-261-0840)
• Gabriella Bognar — VanCity Savings (604-877-7144)
• Scarlett Pan — Edward Jones Investments (604-738-1272)
  

* Nominations for the Board of Directors are open and will be accepted until Wednesday, September 23rd, 2009.

Draft Budget for 2010-2011:

The Board of Directors is pleased to report that it has maintained the 2010-2011 member levy funding rate at the 2009-2010 budget level of $150,000.

For the second consecutive year, there has been no increase in the member levy funding rate.
The Board of Directors has worked very hard to ensure that the Association is accountable for all monies spent on behalf of members, for specific programs and projects focused on ensuring the improved economic development of our members.

Archived AGM Information:

2006-2007 projects and programs included:

• Member Programs & Benefits - Web site – www.marpoleonline.com; Quarterly "marpole update" newsletter; Street Beat commercial vacancy listing; BizMap commercial district profile.
• Member Advocacy - Membership in Fair Tax Coalition – resulting in 2% shift to residential for new fiscal year; Pedestrian & Crosswalk study – in partnership with the City of Vancouver.
• Street Beautification - 63rd Avenue Gateway Beautification Project; Side street landscaping program; 70th Avenue median beautification partnership with City; Christmas Lights; Decorative Flower Pot program; Seasonal banner program; Coast Foundation clean-up crews; Graffiti Inventory; Sidewalk pressure-washing.
• Events - Great Marpole Trick-or-Treat Halloween event; Christmas in Marpole event
  – Santa Stroll, Caroling, Walk with Mary & Joseph; Chinese New Year poster greeting; April Rainy Day Sale; Marpole Summerfest.
• Community & Big Picture Stuff - Marpole Official Community Plan meetings; Eburne Lands Issue – Fraser River walkway development; VEDC Study of Marpole – Small Business BC – BizMap program for community & commercial district; Input on Marpole West Traffic Plan; Coordination with Marpole Community Policing Committee and Liaison Officer.